Isn’t the workday challenging enough without stressing yourself by forgetting to take care of something important? Well, that’s what happens when you make mental notes or write things on scraps of paper. Instead, employ the following technique consistently to track the glut of stuff (appointments, tasks, deadlines, etc.) that you want to recall and accomplish.

• In the office: When you receive a document, quick scan it to see if it’s pertinent to you. If it is and you need to take an action—record it as an appointment, with yourself, on your calendar (either a paper or electronic planner will work). Then tuck any information you want to reference later, into a corresponding file or electronic folder. Treat verbal requests similarly.
• Out of the office: When you’re away from work and hear/learn something you want to remember—whip out a note pad and record the key information. Then transfer the information to your planner upon returning to work. A great note taking tool is the “Executive Jotter” made by the Andrew Thompson Co. It’s a sleek leather case that holds 3×5 index cards and is rigid enough to write on. The Jotter easily slips into a shirt pocket or purse.

Utilizing this simple methodology for preserving information means you won’t miss anything. It also has the benefit of keeping you sane and free of distractions as you won’t be keeping mindless details in your head! Thus, you are able to focus on important projects and plans.

Super simple—incredibly effective!

Pam N. Woods is co-author of a bestselling book, Create the Business Breakthrough You Want: Secrets and Strategies from the World’s Greatest Mentors; endorsed by Ken Blanchard and Dr. Stephen Covey. She is a respected authority on personal effectiveness who has mentored hundreds of executives, managers and professionals over the last three decades. Now, through her business, Smart WorkLife Solutions, she is helping individuals at home and at work to declutter their space, their schedules and their lives.

Pam’s website is a resource with information and services to help a diverse population of individuals organize their office, home and life. If you want to save time, boost productivity and reduce stress visit the Smart WorkLife Solutions website today.

Go to www.worklifecoach.com or these specific pages: Free how-to articles or Organizing your office, home or life

© 2007 Pam N. Woods.

Tags: get organized, organize, organizing, productivity, stress, Time Management, time management skills, tips

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